Registration

Registration is the process of selecting and enrolling in classes for upcoming semesters. You must make a $250 non-refundable deposit before registration. This deposit will be applied toward tuition fees for the current academic year. The deposit must be paid in the first semester in which you are registered, either in the Fall or Winter semester. You become registered in a class only after the non-refundable deposit is received and your registration is submitted through the Student Portal. Only students who are registered will be permitted to attend class and receive a grade for the course. All registration for courses must be submitted through the Student Portal. If the class is full, you will be notified through the Student Portal that you are on the waitlist for that class. If a spot becomes available in the class, you will be notified through the Student Portal and you will have the option of accepting the registration at that time.

Course Selection

You are responsible for ensuring that the courses you take are appropriate for your program, that they do not have any scheduling conflicts, that they have the necessary prerequisites and that they meet all degree requirements. Information about course prerequisites may be found in the Course Descriptions. Not all courses are offered every year, so select your courses carefully. Check the course description to see how often a course is offered.

You will be assigned a faculty academic advisor who will assist you in understanding academic requirements and course selection. You are strongly encouraged to meet with your advisor early and often in your academic career. Additional assistance may be obtained from the Office of the Registrar.

A Degree Audit is available to you through the Student Portal, which outlines your requirements and is updated automatically as your progress in your program.

Course Substitution

A Course Substitution request determines whether an Ambrose University course that is not included in the list of required courses of a program can be used to fulfill a specific course requirement. A course substitution does not replace prerequisite requirements needed to enrol in courses. To request approval for a Course Substitution, submit a Course Substitution request form to the Office of the Registrar. (See ambrose.edu/registrar/request-forms.)

Course Load

A full student load is 15 credit hours (typically, five three- credit courses) per semester. If you wish to complete your degree program in the minimum time required, you must take a full load each semester. The Office of the Registrar may grant approval of loads in excess of 16.5 credit hours a semester to students who have demonstrated superior academic ability. Student athletes are strongly encouraged to take 12 credit hours per semester.

Full-time/Part-time Classification

Students enrolled in 9 or more credit hours per semester are considered full-time. Students enrolled in less than 9 credit hours per semester are considered part-time.

Class Attendance

You are expected to attend all classes in which you are registered. An instructor may determine and include in the syllabus an attendance policy appropriate to the particular course.

Directed Study

See Definitions. The Directed Study course will not be officially registered until all necessary approvals, signatures and a course syllabus have been obtained. (See ambrose.edu/registrar/request-forms.)

Independent Study

See Definitions. To undertake an Independent Study, you must submit a completed application form to the Office of the Registrar by April 1 for Spring semester, May 1 for Fall semester and by December 1 for Winter semester. The course will not be officially registered until all necessary approvals, signatures and the course syllabus have been obtained. (See ambrose.edu/registrar/request-forms.)

Course Overloads

The Registrar may grant approval of loads in excess of 16.5 credit hours per semester to students who have demonstrated superior ability. Your cumulative GPA will be a factor in determining permission to exceed this limit. To request approval for an overload, submit a Request for Course Overload form to the Office of the Registrar.

Registration Period

Once you are admitted to an Ambrose program you may register for courses through the Student Portal after the official Course Offerings schedule is published for the semester. If you want to register for a course without being admitted to a program, submit a Registration Form for Individual Courses to the Office of the Registrar.

Changes to the course schedule, including cancellation of classes, may be made without prior notice. If a change is made, your timetable will be amended accordingly and you will be notified by email.

Repeating a Course

Students may repeat a course only once. The course for each attempt is noted on the student transcript. Only the higher grade awarded is used to determine the cumulative and semester GPA, eligibility to graduate and academic standing. The original attempt will appear with the final grade ‘FR’ (failed, repeated) or ‘R’ (passed, repeated), as appropriate.

Special permission by the Office of the Registrar for a third attempt may be considered. Should permission for a third attempt of the same course be granted the earned grade on the second and third attempts will show on the transcript and be used in the calculation of the grade point average (GPA).

Withdrawal from Courses

A formal application through the Office of the Registrar to be removed from a course prior to the Withdrawal deadline (see Academic Schedule) with the exception of students in the School of Education who must obtain approval from their faculty to withdraw from a course. 

• Prior to the Add/Drop deadline: through the student registration system whereby course(s) will be removed with no academic or financial penalty. 
• After the Add/Drop deadline and until the Withdrawal deadline: through submission of the ‘Withdrawal from Course’ form whereby course(s) will remain on the permanent academic record/transcript with the symbol ‘W’. (See ambrose.edu/registrar/request-forms.)

Students who withdraw from more than 30 credits attempted at Ambrose University will be required to withdraw from their program. Students considering withdrawing from courses are encouraged to discuss with their Faculty Advisor and/or the Office of the Registrar questions relating to their withdrawal decision specifically relating to financial assistance, study permit requirements, prerequisites for subsequent courses, readmission, and/or graduation timeline. 

Students who do not formally withdraw from a course are still considered registered in the course, even if they are no longer attending classes. In this case, students will be assigned a grade based on coursework completed as per the course syllabus and are responsible to pay the tuition and fees assessed for the course. 

Under extenuating circumstances, students may request from the Office of the Registrar a course(s) withdrawal after the Withdrawal deadline and until the last day of classes. Extenuating circumstances typically consider situations such as medical emergencies, compassionate grounds, or unforeseen conditions/situations beyond the students’ control that arise after the start of the semester and are considered on a case-by-case basis. Supporting documentation from a physician or Registered Health Professional must accompany this request.

Withdrawal from Ambrose

To withdraw from Ambrose University, you should ensure you are not registered in classes and notify the Office of the Registrar. The Finance Office is able to make monetary adjustments to your account only if you are eligible for a refund and only after receiving notification. See Financial Information for further details.

Failure to Withdraw

You are liable for tuition and fees for all courses in which you are registered. If you register and decide not to attend, but do not cancel your registration before the Add/Drop deadline, you will be charged tuition and compulsory fees according to the Ambrose University fee assessment schedule listed under Financial Information. If you intend to withdraw from a course, but fail to do so by the applicable date, you will receive the grade you earn in the class, in accordance with the course syllabus.

Visiting Students

If you are enrolled in a program at another post-secondary institution, by presenting a Letter of Permission from your home institution you may take the course(s) specified in the Letter of Permission. You are not required to complete an application but may need to submit official transcripts to meet course prerequisites.